Graduate School

Graduate Office

Guggenheim Hall, Room 125
contact us

Office Hours

The Office of Graduate Studies is open for walk-in consultations during the following hours;

- During the first week of classes

  • Monday through Friday: 8 am to 5 pm

- All other times

  • Monday: 9 am to 5 pm
  • Tuesday: 8 am to 5 pm
  • Wednesday: 10 am to 4 pm
  • Thursday: 8 am to 5 pm
  • Friday: 9 am to 5 pm

Letter from the Dean

Dear Students,

We in the Office of Graduate Studies hope that you are having a great summer and that you will find the upcoming school year rewarding and productive. Whether you will be returning to campus in the Fall, or have been working on campus during the Summer, let us know if you have questions about the upcoming year.

Over the course of the past year a number of policies and procedures have changed. Below is a brief summary of items of interest of which you should be aware. If you have questions, please do not hesitate contacting the Graduate Office for clarification.

Graduation Deadlines - There have been a number of changes to graduate school deadlines. Please review the Graduation Information and Deadlines website for the most accurate deadline information (

Diplomas - As we have previously announced, starting Fall, 2013 the institution will be providing all graduates nickel-plate diplomas. Production and distribution of our nickel-plate diplomas for graduate students will be handled by the Office of the Registrar. Graduates who would like to separately purchase an additional sterling sliver diploma may do so. Information on ordering a separate silver diploma directly from our diploma vendor will be available on the graduate school website in November. The cost of this additional diploma will depend on the market price of sterling silver at the time orders are placed. If you are thinking about pursuing this option, you should expect the price to be somewhere between $500 and $1,000.

Research Data Management - Due to funding requirements on many grants, Mines needs to take a more active role in making the data produced as part of your research publicly accessible. This means depositing your data along with your theses/dissertation. For more information, please contact Katy Ginger in Research Data Services at or The Fall semester theses writing workshop will have more information. And a seminar is being planned.

Research Ethics Requirement - All students supported at any time in their graduate career through the National Science Foundation (NSF), as research assistants, hourly employees or fellowship awardees, must complete training in the responsible conduct of research (RCR). This requirement is in addition to all other institutional and program requirements described below and in the appropriate program sections of this Bulletin.

To satisfy the RCR requirement students must complete one of the following options:
LAIS565 - Option available to all students
SYGN502 - Option available to all students
• Chemistry Program Option - Option available only to students in the Chemistry program
• Physics Program Option - Option available only to students in the Physics program
For additional information on program-specific options, contact the program.

By whatever means chosen, the NSF-RCR requirement must be completed prior to a candidate being admitted to candidacy. Students and advisors certify successful completion of the RCR requirement as part of the Admission to Candidacy process described in the sections below.

Official Credentials - For new students, the Office of Graduate Studies requires it have on record official copies of your transcripts from other institutions that include: 1) all final course grades and 2) indicate the degrees you have claimed awarded on your admissions package actually been awarded. If you have not provided these already to the Office, please arrange to do so as soon as possible. You will not be able to register for the Spring, 2014 semester until the Office has received your official credentials.

Sexual Harassment Prevention Training - All students on RA/TA contracts must complete Sexual Harassment Prevention Training. If you have not done this in the past at Mines, Human Resources will be offering two training sessions: Monday, August 19 at 8:30 am in Bunker Auditorium, Green Center and Tuesday, August 27 at 1:30 pm in Petroleum Hall, Green Center. Please register for the training on the Human Sources Training on Blackboard Web site ( If you have difficulty registering, please contact Nancy Cummings (

Laboratory Safety Training - All new graduate students, other than those who will study economics, math or computer science must attend an introductory environmental health and safety seminar. Fall, 2013 sessions are scheduled for Friday, August 16 at 9:00 am in Brown Building, W280; Monday August 19 at 3 pm in Brown Building, W280; Thursday August 22 at 12 noon in Student Center Ballrooms B and C; and Tuesday September 3 at 3 pm in Student Center Ballrooms B and C. If you have questions, please contact Time Sweitzer ( Please register for one of these sessions by Thursday, August 15 at

Faculty Oath Requirement - Colorado Revised Statute 22-61-104 requires all US residents and US naturalized citizens employed by the School who have teaching responsibilities to sign, and have notarized a Faculty Oath. This requirement extends to all US resident and US naturalized graduate students who are employed by the School as Research and Teaching assistants. A copy of the required Oath may be found at versionText only version

This requirement, and the exact wording of the Oath are part of Colorado State law - Mines has no flexibility over the enforcement of this requirement or the wording of the Oath.

All students on RA/TA contracts must sign the Oath before starting their contracts. At the end of the student orientation session on August 19, you will have the opportunity to sign a copy of the Oath and have it notarized by Mines staff.

Graduate Student Government - Lastly, I want to encourage all of you to become involved in the Graduate Student Government (GSG). Founded in 1991, the GSG exists to serve the interests of Mines graduate students. The GSG addresses issues of concern to graduate students at Mines, and organizes various social and academic functions. All registered graduate students are automatically members of the GSG and are welcome to attend all events and meetings. The Association meets every other Monday afternoon in the Hill Hall. The current president of the GSG is,

Mark Taylor (

The Graduate Student Government administers a variety of grant programs for graduate students. Please refer to the GSG website ( for details of each program.

Good luck…




Important Events and Deadlines

Academic Calendars

Admissions Deadlines

Admissions Information

Spring 2014 Semester

January 7
Graduate School Orientation

January 8
Classes Begin

January 10
Graduate Student Registration Deadline
(Late Fee will be assessed)

January 16
Thesis Upload Deadline
(to avoid spring registration)

January 23 (Census-Add/Drop Day)
Graduation Application due
Checkout card due
(to avoid spring registration)
Work Completion Form due
(to avoid spring registration)

March 20, 21
Graduation Salute

April 7
Thesis Upload Deadline

April 11
Checkout card due
Work Completion Form due

April 30
Graduation Practice

May 1
Admission to Candidacy due
for Reduced Registration effective Fall 2014, and
for Graduation Fall 2014

May 9

Late spring checkout
for Fall 2014 Graduation

May 12
Thesis Upload Deadline
(to avoid summer registration)

May 16
Checkout card due
Work Completion Form due
(to avoid summer registration) 

Fall 2014 Semester

August 18
Graduate School Orientation

August 19
Classes Begin

August 22
Graduate Student Registration Deadline
(Late Fee will be assessed)

August 27
Thesis Upload Deadline
(to avoid fall registration)

September 3 (Census-Add/Drop Day)
Graduation Application due via Trailhead
Checkout card due
(to avoid fall registration)
Work Completion Form due
(to avoid fall registration)

October 23 (tentative)
Graduation Salute

November 1
Admission to Candidacy due
for Reduced Registration effective Spring 2015, and
for Graduation Spring 2015

November 10
Thesis Upload Deadline

November 14
Checkout card due 
Work Completion Form due

December 3
Graduation Practice

December 12