Academic Probation

To be in good academic standing, graduate students must:

  • maintain a cummulative GPA of 3.0 or higher and
  • not earn any PRU (unsatisfactory progress) grades

Graduate students who do not meet these standards will be placed on academic probation.  To view a detailed chart, please go to the Academic Standing Rules chartPDF versionText only version.

Probation (1st semester):

  • Student will be notified and
  • Meet with advisor to address issues
  • Students transcripts will note academic probation
    • Student has one semester to rectify issue, or academic probation notation will remain on transcripts for all future semesters. 

Discretionary Dismissal (2nd semester):

  • Student will be notified and
  • Student will have 10 business days from notification to submit a remedial plan that has been approved by both the advisor and department head
  • Academic probation notation will remain on transcripts for all future semesters.
    • If an approved remedial plan is submitted, it will be reviewed by OGS and
      • If approved, the student will be notified of conditions to improve
      • If not approved, the student will be dismissed
    • If a remedial plan is not submitted, the student will be dismissed

Mandatory Dismissal (Last semester):

  • Sudents not meeting the terms of the remedial plan will be dismissed (OGS will monitor)
  • Other reasons for mandatory dismissal (departments must notify OGS in writing for any of the following reasons):
    • Failure to successfully defend the thesis after two attempts
    • Failure to be admitted into candidacy
  • Students being dismissed are given the opportunity to:
    • Submit a Withdrawal from Graduate School form to avoid having the dismissal notation on transcripts
    • Submit a Dismissal Appeal form for extenuating circumstances only. 
      • Students who have an appeal denied will be immediately dismissed and will not have the opportunity to withdraw
      • Students who have an appeal approved will be given more time to rectify the situation (terms detailed in appeal approval).
      • If the student is unable to rectify the situation under the terms of the appeal, the student will be dismissed again
  • Students who have been dismissed may re-apply for admission, but:
    • The previous GPA remains on the transcripts.
    • If re-admitted into the same degree program, the student will only have one semester to rectify the issue, or face mandatory dismissal again.

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